You print out 3 lists of each of the sisters in the ward - with their phone numbers.
I color coded mine so that I had 3 colors -
Yellow for being a VT, (everyone)
Blue for needs day visits
Pink for needs night visits.
Stick each list on magnetic sheets (found at all craft stores) and cut the individual names/ph numbers to uniform strips.
Buy a magnetic board - the size of your group will determine the size of your board -
In a small branch of 80 or so women I was able to use a Large cookie sheet that I bought at Walmart.
In our larger ward we used a small white board which gave us ample room.
Group the names according to the Supervisor they report to. (2 Yellows (VTs) followed by each of the Pink or Blue sisters that they visit. I ended up with a column for special situations that the Presidency needed to visit.)
Click image for a closer look!
When you look at the board, the colors make it easy to see if you've mixed up any of the day/night visits. You can also see the partners who visit together. If you ever have a situation that needs attention, you move that particular name so that the magnet runs at an angle. It's so easy to see what needs to be addressed.
The beauty of this board is that when it has the phone numbers listed with the names, the info is right there in front of you for making a contact in the case of an emergency, sickness etc etc. I used to take mine with me in the car when I'd travel with the Sister Missionaries and we would go to visit all the inactive sisters - if we found we were in someone's neighborhood we'd have her phone number right there in front of us.
That's it! So simple! And it's so great that you don't have to be erasing and you don't overlook any situation and stuff like that. Every name has a place. My Branch Pres and my Bishop both loved it when we'd bring our board with us to meet with them one on one. It's such a visual thing - it really works great AND since they are magnets, they don't go all over the place if they get bumped.
One last thing, sometimes there are special situations with a sister and her name doesn't really have a place either as a visit or as a VT. (Inactive, away at school, prolonged illness etc) Just find a spot on the board, usually in a corner, and stick the names there - every time you look at the board you will think about that sister. If there truly are no spots available, and to keep blank strips on hand for new sisters (just pencil in the information until you print a new sheet), then put the extra strips in an envelope and tape it back to back of the board. With the flap of the envelope against the back of the board it is much more difficult to have any of the strips fall out of the pocket.
Feel free to leave a comment but since I no longer have this calling I'll only be checking this blog on occasion so you may not get a response right away.